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Seal

WHAT IS SEAL?

  • SEAL is an integrated system for Enterprise Unified Archive and Content Repository (allows storing, searching and retrieving, navigation and security, viewing, sharing, classification, flexible metadata features).
  • SEAL is an Enterprise Records Management System (retention management, file plan, controlled disposal and updates, advanced audit).
  • SEAL is an End-to-end system for Hybrid Archives Management(unified management of physical and electronic archives).

SEAL IS:

  • Affordable – Competitive pricing vs. traditional DMS/ECM platforms
  • Integrated – Archive anything, anytime without losing governance control over the content;
  • Effective – Rapid Implementation including Cloud Delivery
  • Simple – Effective user interface (web and native mobile) for better user adoption
  • Mobile – Native mobile clients for iOS and Android and CMIS implementation for total mobility.

At a fraction of the cost usually paid for classical ECM systems, SEAL is an enterprise information archiving system that enables you to capture, transform, index and securely manage your entire electronic archive, while still maintaining the necessary compliance and governance toolsets.

You can use SEAL for:

  • Paper conversion and archiving;
  • Electronic document archiving and records management;
  • Decommision legacy DMS/ECM and reduce maintenance costs;
  • Decommission legacy applications while keeping the content ready for later usage.
 Use Cases
  • Paper conversion and archiving
    • Use the included state-of-the-art capture software to populate the archive
    • Scan and index in 1 or many distributed locations, consolidate documents, and provide access to authorized personnel
  • Electronic document archiving and records management
    • Store your computer generated documents (for example from ERP, CRM, or customer communication) for record keeping or service center support
    • Records management – define file plan and retention periods for archived data depending on their own retention schedules, and manage disposition of archived data
  • Decommission legacy DMS or ECM systems
    • Move passive content from legacy DMS or ECM and reduce maintenance cost while keeping the content ready for discovery and later usage
  • Decommission legacy applications
    • Support for data migration from legacy applications
  • Microsoft Outlook archiving / records management
    • Import, “expand” and archive PST Files;
    • Declare emails as business records
  • Microsoft SharePoint archiving / records management
    • Archive SharePoint business content (it is not about file archiving / Hierarchical Storage Management), declare active content in SharePoint as a business records;
 Features
  • Document & metadata management. Security and library services for business documents with unique fl­exible data management features, including metadata indexing. Advanced document search, retrieval and content sharing features with unlimited navigational perspectives.
  • Records Management. Long-term archiving with integrated tools to sign, view, and use qualified certificates for digital signatures, using retention and compliance policies automation;
  • Content Capture, Image processing. Advanced document capture capabilities with unlimited OCR and automatic learning and embedded web based viewer.
  • E-Discovery. Preservation, review and analysis of electronically stored information, including advanced search and filtering of archived data. Features for legal holds, document folders with specific retention management and document collection sharing.
  • End-User Archiving and Access. Data archiving directly from your day by day systems (MS Outlook, File Systems) and mobile application for iOS and CMIS implementation to search, view and retrieve the archived data whenever and wherever you need.
  • Security and Access Control. Integration with LDAP authentication, security enforcement using access control lists, policies, security /classification levels; Dynamic security and AES content encryption and pervasive audit trails.

FIND OUT WHY WE ARE DIFFERENT

  • Competitive Pricing
    • Competitive pricing vs. traditional DMS/ECM platforms. Capacity based licensing available (unlimited number of users)
  • Ready to Use Out of the Box
    • Due to uniquely flexible data management features, it can ingest, archive, and use any document, with any classification, from day 1 after the out-of-the-box installation
  • Ready to Integrate
    • Own REST API;
    • Embrace open standards such as Content Management Interoperability Services (CMIS) and therefore content managed is accessible in non-proprietary format from any system or mobile device.
  • Cloud & Mobile Ready
    • Designed for Cloud and SaaS providers with multi-tenancy capabilities;
    • Based on own mobile application for iOS and CMIS implementation the users have the ability to easily view content using a variety of devices such as laptops, tablets, and mobile phones.
  • Included document scanning with OCR
    • Embedded powerful document scanning (StarCapture Desktop) with unlimited OCR and automatic learning
  • Dynamic adaptive data model (user self-service)
    • User-defined metadata schemas – dynamic adaptive data model for “IT independent” information governance – business users can store documents classified based on metadata schema defined by them (power users) without requiring prior help from IT department. Gain independence from IT while IT can maintain governance models
  • “Dynamic Schema” Indexing
    • Strong content ingestion capabilities (files and metadata, document scanning and indexing, PST and emails from MS Exchange) with uniquely flexible data management features (no-schema);
  • Perspectives
    • Efficiently browsing capabilities with unlimited hierarchical navigational views over the stored content with metadata driven views of documents (perspectives), rather than strict taxonomy based structures (no more fixed files and folders hierarchies). Business users can have personalized view (business user defined, without IT involvement) based on the content metadata;
  • Included internal viewer for documents
    • View PDFs, scanned images, Microsoft Word docs directly from SEAL. Web based and optimized for viewing large scans
  • Document Collections – advanced content sharing
    • Ability to define specific set of information based on specific needs (document collections) with advanced sharing capabilities (inside and outside the organization) while keeping information governance & control (the content doesn’t leave the repository). In terms of security SEAL provides more than just control lists (time-boxed security, dynamic security);
  • Powerful and flexible security rules
    • Built-in user management or integration with LDAP authentication
    • Security enforcement by multiple algorithms: access control lists, policies, security / classification levels;
    • Dynamic Security – powerful and flexible security rules based on metadata;
    • Content encryption using AES
  • Digital signatures
    • Long-term archiving with integrated tools to sign, view, and use qualified certificates for digital signatures in order to build and manage a compliant electronic archive
  • Advanced records management
    • Enforce retention rules of business documents based on a records retention schedule, record-holds, file lifecycle management and enforced disposition if needed;
    • Automation of retention and compliance policies, ensuring legal, regulatory and industry compliance;
    • MS Outlook client to declare Outlook objects as corporate records.

REFERENCE ARCHITECTURE

Electronic document archiving

DELIVERY MODELS

Business is no longer located in your corporate office, so why should your business documents be? You have the freedom to choose your ideal delivery model. Available both as a perpetual license for On-Premises deployment as well as an On Demand cloud based delivery, you can choose what’s best for you:

On-Premises

Choose On-Premises deployment and use your existing infrastructure for building your private cloud leveraging the native SEAL multi-tenant features;

On Demand

Use the On Demand solution to pay as you use, with no initial cost for infrastructure, software or implementation services

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